VSCS™ is a software program designed to help managers in planning and controlling the utilization of all critical resources in order to increase their transportation department efficiency, improve delivery, enhance customer service, and, ultimately, reduce operating costs.
The two main systems involved with the planning and control functions managed by this software application are FLEET and TRIP.
FLEET: all data are manually keyed into the computer to constantly update the system in order to satisfy our customers’ ever-changing requirements. The system can handle very diversified situations by changing the parameters involved. It manages all information related to truck/trailers and drivers, whether the resources are internal or external (independent contractors): i.e., company providing the transportation, driver, truck/trailer type (dimensions, weight capacity, number of axles, license plate, etc.), and so on. Every single piece of information is identified by a unique code: i.e., company no. 1 has code 0001, company no. 2 (any independent contractor) has code 0002, driver no. 1 of company no. 1 has code 0001-0001, driver no. 2 of company no. 1 has code 0001-0002, and so forth. Normally, each truck is assigned to a specific driver. If not, a different code is used. Each company has its own trucks and its own drivers, whether permanent or temporary/independent contractors. Once the fleet system is completely defined – all parameters and codes are assigned – it is connected to the trip system.
TRIP: some data are manually keyed into the computer. The remaining data are downloaded from customers’ own Warehouse Management System – i.e., client’s name, client’s facility location, point of departure shipping dock door, point of arrival receiving dock location, number of pallet loads, weight and cube of pallet loads, etc. Once this information is downloaded, the trip system allows management to instantly view what’s staged on the shipping dock, ready to be shipped to the client, and to know where this product is going, how many cases, how many containers, what is the total weight and volume carried, and whether the shipping location is part of a pre-determined route (single or multiple stops).
At this point, the VSCS™ module plans the shipping of all containers/product staged on the various docks of the facility. It has the capability of exporting and importing data to/from an automatic system for route calculation and optimization. It also has a built-in simulation capability that allows management to compare different scenarios in order to maximize trailer capacity for a specific point of delivery by volume, surface, or weight. Based on the outcome of this simulation process, management may decide to change one or more parameters in order to optimize transportation and reduce operating costs. Once the best trailer has been selected for a specific trip, management can still decide to utilize a different trailer, based upon new constraints emerged at the very last moment.
After the trailer to be used is decided upon, the VSCS™ module generates a Trip Assignment that contains all information the driver needs to complete his assignment. In case Engineered Labor Standards (ELS) were installed in your Transportation Department, the Trip Assignment will also contain the exact standard time for completing the trip.
The VSCS™ module also includes an “Administrative Module” that manages the cost of each specific trip. This is an extremely valuable tool that management can use to determine the cost of each trip, based upon a pre-determined system of cost calculation (i.e., per mile, per case shipped, per container, per pound, per mile plus number of stops, etc.)
The Trip Assignment is completed after the trailer has returned to the point of departure and new information is available to be entered into the module for that specific trip, such as: arrival time at point of delivery, departure time from point of delivery, damage report, number of empty containers loaded at point of delivery, other returns, etc.
After the Trip Assignment is processed, the VSCS™ module has all the elements necessary to generate a statistical report in the desired format. In case you request a format that is not included in the normally provided ones, we can easily customize it to your specification.
Another valuable feature of this module is that it allows consolidating (daily, weekly, bi-weekly, etc.) all data necessary to analyze the transportation costs related to a specific period of time for each vendor – vendor meaning transportation company – before the invoices actually arrive at your Administration Department (AD). This is an important feature, because it allows your AD to double-check in advance vendor’s billing by matching VSCS™ module provided reports against vendor’s invoices. If discrepancies are detected, this module allows management to accurately track all trip assignments by driver and by trucking company. Incidentally, this attached administrative module can save the company a significant amount of money by identifying incorrect invoices. incidentally, for some unknown reason, the mistakes are always in vendor’s favor!
Furthermore, the administrative module provides management with added capabilities: 1) it continuously updates all parameters included in the VSCS™ module, such as: cube per mile, weight per mile, dollar per pound, dollar per mile, total expense per vendor, and so on; and, 2) it allows management to constantly monitor the financial aspect of transportation, particularly by keeping a close eye on its costs.
We believe that our VSCS™ module is fully capable of satisfying the general requirements of any transportation department. Nevertheless, our programmers have the ability to customize the existing system by adding new modules/parameters in order to satisfy the demands of the most sophisticated transportation operations.
The VSCS™ is successfully operating for many years at facilities of wholesalers and chain operators. The interest in this program is growing rapidly everywhere, because it reduces delivery costs like no other program, while at the same time providing vastly superior management tools.
VSCS™ provides not only dramatic delivery expense reductions, but also important management reports and great control tools. The following is a list of reports that management can use on a daily basis to streamline operations and reduce costs:
For additional information on how we can help you to increase productivity from 25 to 45% while substantially reducing your operating costs, contact us today.
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